Ordinary Council Meeting 9th June 2021

You are cordially summoned to the Ordinary Meeting of Broughton Gifford Parish Council which will be held on Wednesday 9th June 2021 at 7:30 p.m. in the Village Hall to consider the agenda below.

 

Press & Public are invited to attend.

 

AGENDA

2122/23.    Preliminaries:

  1. Welcome and apologies
  2. To receive Declarations of Interest
  3. To co-opt Jennifer Corbin onto the council

 

2122/24.   Public Participation 

In line with the standing orders, the time designated to public participation shall not exceed 15 minutes unless directed by the chairman of the meeting.

 

2122/25. Finance:

  1. To note receipts
  2. To check and approve invoices for payment
  3. To note balances and monthly accounts statement

 

2122/26.   Planning: To consider the following applications and any others that may be received before the meeting

  1. 21/01412/FUL – 94 The Common, SN12 8ND – Replace existing prefabricated garage and block work garden store with a wooden garage with adjacent stables and storage.
  2. PL/2021/04106 – Oakview House, 10a The Street, SN12 8PR – Proposed alterations to existing garage to create habitable space above.
  3. PL/2021/05472 – Red House Farm, Challymead, SN12 9PB – Application for Prior Approval under Class Q for a Change of Use of an Agricultural Building to Form 5 Dwelling houses, and for Associated Operational Development

 

2122/27.  Previous Council Meeting:

  1. To approve the minutes of the Ordinary Council Meeting held 19th May 2021

 

2122/28. Footpath, footway, and highway issues:

  1. To note the change of stile on Footpath BGIF18

 

2122/29.    Parish Maintenance:

  1. To note the schedule of the parish steward
  2. To note the maintenance of the war memorial
  3. To consider the tree planting in Newleaze Open Space

 

2122/30. Clerk’s report:

  1. 2 Curtis Orchard
  2. To consider the maintenance of The Green
  3. To consider the application for a Parish Councillor vacancy
  4. To note the correspondence the clerk has received in regard to the planning application submitted by Wholesale Fruit Centre 21/00232/FUL

 

2122/31. General Correspondence:

  1. To resolve to note the correspondence received.

 

2122/32. Date of next Meetings:

  1. Wednesday 14th July – Ordinary Council Meeting

Ordinary Council Meeting – May 19th

To: Members of the Council,

You are cordially summoned to the Ordinary Meeting of Broughton Gifford Parish Council which will be held on Wednesday 19th May 2021 at 7:30 p.m. in a virtual meeting room to consider the Agenda below.

Press & Public are invited to attend.

AGENDA

2122/13.    Preliminaries:

  1. Welcome and apologies
  2. To formally agree Cllr Freemans absence from meetings until October 2021
  3. To receive Declarations of Interest

 2122/14.   Public Participation 

In line with the standing orders, the time designated to public participation shall not exceed 15 minutes unless directed by the chairman of the meeting.

 2122/15.   Finance:

  1. To note receipts
  2. To check and approve invoices for payment
  3. To note balances and monthly accounts statement
  4. To physically sign and check all the payments and receipts made since the previous in-person meeting

 2122/16.   Planning: To consider the following applications and any others that may be received before the meeting

 21/02241/CLE – Land adjacent to 207 Norrington Lane – Use of a mobile home as a dwelling
PL/2021/04115 – 87 The Common, SN12 8ND – Proposed 2 storey/Single storey rear extension and single side extension. Proposed single storey garage.
PL/021/03431 – The White cottage 82 The Common, SN12 8ND – Single storey side extension linking main house to outbuilding to provide WC facilities on ground floor along with boot room/utility space.
PL/2021/03597 – 98A The Common, SN12 8ND – Proposed side and rear extension

2122/17.    Previous Council Meeting:

  1. To approve the minutes of the Ordinary Council Meeting held 22nd April 2021

 2122/18.                       Parish Maintenance:

  1. To decide on the placement of the defib
  2. To request any jobs for the parish steward
  3. To consider the list of jobs from the parish caretaker

2122/19.   Cemetery:

  1. To consider the placement of a headstone on a cremation plot
  2. To consider the placement of a stone on a burial plot
  3. To consider the request for a triple depth cremation plot
  4. To consider the applications for memorial stones
  5. To update the council on the latest cemetery affairs

 2122/20.   Clerk’s report:

  1. To update the council regarding the stone barn

 2122/21.   General Correspondence:

  1. To resolve to note the correspondence received.

2122/22.   Date of next Meetings:

  1. Wednesday 9th June – Ordinary Council Meeting

ANNUAL COUNCIL MEETING

To: Members of the Council

You are invited to attend the
ANNUAL MEETING OF BROUGHTON GIFFORD PARISH COUNCIL
at the Village Hall on Wednesday 19th May 2021 at 7:00 p.m

which will be followed by the Ordinary Council Meeting to begin at 7:30 pm

Press & Public are invited to attend.

A G E N D A

1. To elect the Chair of the Council and to receive the Chair’s Declaration of Acceptance of Office

2. To elect the Vice Chair and to receive the Vice Chair’s Declaration of Acceptance of Office

3. To receive Declarations of acceptance from all remaining councillors

4. To receive apologies for absence

5. To receive any declarations of interest from Members

Public Participation Session
6. This provides an opportunity for members of the public to raise questions about and comment on items on the agenda. Time for this session is limited to 10 minutes.

7. To approve and adopt the Standing Orders for Broughton Gifford Parish Council.

8. To approve and adopt the Code of Conduct for Broughton Gifford Parish Council.

9. To approve and adopt the Financial Regulations for Broughton Gifford Parish Council.

10. To appoint Council Committees and representatives on Parish organisations
(Note: In accordance with Standing Orders the numerical composition of Committees shall be decided at the Annual Meeting of the Parish Council).

11. To review the Council asset register

12. To review and make arrangements to reaffirm eligibility for the General Power of Competence

13. To fix the dates and times of ordinary meetings of the Council and Committees for the ensuing year.

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN (EXEMPT AUTHORITY) ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021

Smaller authority name: Broughton Gifford Parish Council

NOTICE OF PUBLIC RIGHTS AND PUBLICATION
OF ANNUAL GOVERNANCE & ACCOUNTABILITY
RETURN (EXEMPT AUTHORITY)
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021

Local Audit and Accountability Act 2014 Sections 25, 26 and 27
The Accounts and Audit Regulations 2015 (SI 2015/234)

NOTICE NOTES

1. Date of announcement: Tuesday 26th April 2021

2. Each year the smaller authority prepares an Annual Governance and Accountability Return (AGAR).

The AGAR has been published with this notice. It will not be reviewed by the appointed auditor, since the smaller authority has certified itself as exempt from the appointed auditor’s review.
Any person interested has the right to inspect and make copies of the AGAR, the accounting records for the financial year to which it relates, and all books, deeds, contracts, bills, vouchers, receipts, and other documents relating to those records must be made available for inspection by any person interested.

For the year ended 31 March 2021, these documents will be available on reasonable notice by application to:
(b) Georgina Berry, clerk and RFO, 5a Curtis Orchard, Broughton Gifford, Wiltshire, SN12 8PU. 01225
782423 / 07947 474620

commencing on (c) __Monday 14 June 2021 _______________________

and ending on (d) ___Friday 23 July 2021 ________________________

3. Local government electors and their representatives also have:
– The opportunity to question the appointed auditor about the accounting records; and
– The right to make an objection which concerns a matter in respect of which the appointed auditor could
either make a public interest report or apply to the court for a declaration that an item of account is
unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller
authority.
The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the
above dates only.

4. The smaller authority’s AGAR is only subject to review by the appointed auditor if questions or
objections raised under the Local Audit and Accountability Act 2014 lead to the involvement of the
auditor. The appointed auditor is:
PKF Littlejohn LLP (Ref: SBA Team)
15 Westferry Circus
Canary Wharf
London E14 4HD
()

5. This announcement is made by Georgina Berry – RFO

April 2021 Village Magazine

Unfortunately, as we are now still in lockdown the Village Magazine is only available in a digital form this month. A few hard copies will be available from the Bell for those that don’t have access to the digital copy.

The link to the edition can be found here. The magazine committee will be reaching out to other village organisations to share this news and link to their members.

Village Magazine April 2021 Issue

Thinking of standing for the election?

If you’re thinking of standing in the elections being held on 6th May 2021 you will need to complete your nomination papers and return them to

  • the Returning Officer or his appointed staff at The Main Reception, Council Offices, Wiltshire Council, County Hall, Bythesea Road, Trowbridge, Wiltshire, BA14 8JN between 10am and 4pm on any working day
  • You will need to make an appointment to return them – Please make an appointment to submit your nomination papers by using our online booking system: https://www.wiltshire.gov.uk/elections-town-parish or by phoning Electoral Services on 0300 456 0112

If there are more than 11 nomination papers received then an election will go ahead on 6th May, if not all those who registered to stand will win their seats uncontested.

  • Applications to register to vote must reach the relevant Electoral Registration Officer by 12 midnight on Monday 19 April 2021. Applications can be made online: www.gov.uk/register-to-vote. 7. Applications, amendments or cancellations of postal votes must reach the relevant Electoral Registration Officer by 5pm on Tuesday 20 April 2021. 8.
  • Applications to vote by proxy at this election must reach the relevant Electoral Registration Officer by 5pm on Tuesday 27 April 2021. 9.
  • Applications to vote by emergency proxy at this election on the grounds of disability or for work/service reasons must reach the relevant Electoral Registration Officer by 5pm on Thursday 6 May 2021. The disability must have occurred after 5pm on Tuesday 27 April 2021. To apply on the grounds of work/service, the person must have become aware that they cannot go to the polling station in person after 5pm on Tuesday 27 April 2021

For further information please see the links below.

GOOD LUCK!

http://www.electoralcommission.org.uk/i-am-a/candidate-or-agent/parish-council-elections-england

https://www.electoralcommission.org.uk/media/3444

https://www.wiltshire.gov.uk/media/6177/Central-Parish-notice-of-election/pdf/Central_Parish_notice_of_election.pdf?m=637509855525030000

https://www.wiltshire.gov.uk/news/2021-election-notices